Information for Presenters

Thank you for being a presenter at the 2020 AzSCA Annual Conference! YOU are at the heart of the conference and we appreciate you sharing your expertise with your colleagues across the state. 

Below is important information for you as you prepare your travel, presentation, and other logistics. If any of this fails to answer your questions, please contact Erin Woodell at erin@azsca.org or at 602-910-7621.

LOCATION

We-Ko-Pa Resort & Conference Center
10438 North Fort McDowell Road
Scottsdale/Fountain Hills, AZ 85264 

IMPORTANT NOTE: The We-Ko-Pa is building a new casino on the property. Parts of the resort are under construction and we will post information here and on our participant pages regarding parking, layout, etc.

Click here to view a map that indicates where to park and enter the property.

Arrival and Check-In

  • All presenters must check-in and obtain a name badge. There are two check-in lines: one for presenters/sponsors/exhibitors and one for conference participants.
  • If you are a presenter but you are also registered as a conference participant, please check in with the conference participants, NOT the presenters/sponsors.
  • Check-in begins at 8:00am on February 3 in the We-Ko-Pa Hotel Lobby.
 

Breakout Room Setup

Each breakout room is equipped with a laptop, projector, and screen. 
 

PowerPoints & Presentation Materials

  • Presenters are responsible for bringing their PowerPoints or other electronic visuals to the conference. You will need to bring your presentation on a USB drive and/or have it available for download.
  • Wi-fi is free and easily accessible at the conference center, however, we strongly encourage you to bring your presentation on a USB drive in case of outages.
  • You should expect about 80 people to attend your session. 
  • AzSCA provides access to electronic copies of your PowerPoint and handouts via our conference app only. If you would like your PowerPoint and handouts included in our app, please upload it here: https://www.dropbox.com/request/zEjtjXGHu9wBdbCbOSj7
  • PLEASE name your files with your session title ONLY. If you have multiple files, add a number to the file name, for example, "Totally Awesome Session 1", "Totally Awesome Session 2", etc.
  • The deadline to upload PowerPoints and handouts is 11:59pm on January 17, 2020.
 

Technology Checks and Setup

Though not required, we strongly encourage you to visit your assigned room prior to your session to ensure plenty of time to load your presentation on the laptop and check that it is working. Suggested times include:
 
Monday, February 3
Between 8am and 10:30am
Between 12:20pm and 1:50pm
After 4:00pm
Tuesday, February 4
Between 8am and 10:30am
Between 12:20pm and 1:50pm
 

If you are only coming to present, plan to arrive prior to your session in one of the time slots listed above to have time to load your presentation.
 

Room Moderators

Each breakout room will have a dedicated moderator. The moderator will introduce you and your co-presenters, help you keep track of time, and present you with your certificate after your session.

 

Evaluations

Participants have the ability to evaluate your presentation via our mobile app. We will mention this many times throughout the conference and in participant emails, but please remind your audience to utilize the app to provide feedback. 

The app is available on the App Store and Google Play. 

Presenter Schedule

Your session time and location is listed below, organized alphabetically by the presenter last name. For more details, view: